Enterprise Resource Planning, or ERP, is shorthand for software and a process that has been interconnecting data across the entire company, from quarries and plants to heavy civil and building projects. Information entered into computers in every O&G business entity, once insular and proprietary, now feeds through unique conversion code into the central ERP software package – the JD Edwards EnterpriseOne® system – running in a Windows® environment. From there it is available to be accessed and output in familiar formats (an Excel spreadsheet, for example) for functions from financial analysis and customer billing to inventory control. It is enterprise-wide and all-encompassing.
Beginning in March of 2015, appointees from every O&G business unit, “team leads,” have “owned” the implementation of the piece of the software dealing with their business activities.
Grace Vieira, A/R Supervisor, has been team lead for sales order management and advanced pricing modules, and has assisted with accounts receivable and inventory management. “JD Edwards encompasses all the daily transaction data from all of our divisions thru specially designed interfaces. These interfaces import daily transactions into one centralized system which gives us the advantage of real-time business analysis, ad hoc reporting and streamlined billing,” says Vieira. It also reduces duplicate data entry and steeply cuts paper consumption. “Our customers are appreciating the new convenience the system provides for them,” she says.
A project of the scope undertaken at O&G normally fills eighteen months, says system implementer CSS International of Charleston, South Carolina. It was completed in ten at O&G. The system went live on January 4, after mega man-hours spent entering data, validating, converting, testing and debugging. Since then, as departments become adept in its use, ERP’s efficiencies are proving to be sizable, as its advocates knew they would.